Privacy statement

The International Law Book Facility and data privacy

The International Law Book Facility (the “ILBF“) (charity number 1112628) is committed to protecting and respecting your privacy.

This privacy statement sets out the basis on which we will process any personal data that we may collect about you as a visitor to our website and/or as a staff member or supporter (or potential supporter) of the ILBF or as a recipient (or potential recipient) of books from the ILBF.

The information that we collect about you

We may collect and process the following information about you:

  • Information that you give us: This is information about you that you give to us by filling in forms on our website (or other forms that we ask you to complete) or by corresponding with us by telephone, post, email or otherwise. It may include, for example, your name, address, email address and telephone number; and, if you make a donation, financial information such as your card or bank account details and the amount and timing of any donation.
  • Information that our website and other systems collect about you: If you visit our website it may automatically collect some information about you and your visit, including the Internet protocol (IP) address used to connect your device to the Internet and some other information such as your browser type and version and the pages on our site that you visit. Our website may also download “cookies” to your device – this is described in our separate cookie statement.
  • Other information: We may also collect some information from other sources. For example:
    • we may use information about potential supporters (regarding their private and business networks, wealth, etc.) which is available on the Internet or from third party data providers or other publicly available sources to help us to decide which communications from us may be of most interest to them or whether to approach them in relation to particular projects or campaigns, and to protect our business and comply with our legal and regulatory obligations; and
    • we may use information available on the Internet or from third party data providers to screen our contact database to make sure that we do not send communications to out-of-date email or postal addresses or telephone numbers.

The uses that we make of your information

We may use your information for the following purposes:

  • purposes relating to the promotion of our objectives and aims, which are to:
    • facilitate the provision of legal literature to developing and other countries for education and other charitable purposes; and
    • benefit the public by advancing the rule of law through the provision of legal research resources across the globe. The ILBF seeks to achieve this by providing good quality second hand legal textbooks, donated by the UK legal community, to not-for-profit organisations in need of legal research resources across Africa, Asia, South America, the Caribbean and Europe,

including by:

  • asking for donations to fund the work of the ILBF or for donations of books to the ILBF;
  • sending you information about the ILBF and our work;
  • inviting you to (or to buy tickets for) events, or to take part in sponsored challenges or other projects;
  • asking for your views on the ILBF;
  • administering donations and Gift Aid; and
  • operating, administering and improving our website and other aspects of the way in which we conduct our operations.

For purposes relating to the promotion of our charitable objectives we may consider the information that we hold about you and any past donations, including information obtained from the internet or third party data providers as discussed above, to decide which communications may be of most interest to you or whether to approach you in relation to particular projects or campaigns. We may contact you by post, telephone, email or text (or by other electronic message, for example over social media).

We will only process your personal data as necessary so that we can pursue the purposes described above, and then only where we have concluded that our processing does not prejudice you or your privacy in a way that would override our legitimate interest in pursuing those purposes. In exceptional circumstances we may also be required by law to disclose or otherwise process your personal data. Although we do not generally rely on your consent to allow us to process your personal data:

  • we will not send you promotional communications (or consider information about you for that purpose) if you have told us that you do not wish to receive them (either generally or by any particular means, and including where you have registered your preference through the fundraising preference service or the telephone preference service (see Your rights, below));
  • we will not send you promotional communications by email, text of other electronic message except with your consent (and you can withdraw your consent at any time – see Your rights and Contact us, below); and
  • in some circumstances you may be able to require us to delete some or all of the personal data that we hold about you (see Your rights, below).

Disclosure of your information

We may disclose personal data about you:

  • to service providers who host our website or otherwise hold or process your data on our behalf, under strict conditions of confidentiality and security;
  • in respect of any successful application for books, to our shipment company Bibby International Logistics Limited (“Bibby“), for the purposes of shipping books to the address you have provided us with (for details on how Bibby International Logistics handles your personal data, please visit:;
  • in respect of any donation, to the Charities Aid Foundation, for the purposes of processing your donation (for further details on how the Charities Aid Foundation handles your personal data, please visit:;
  • to a person who takes over our assets and charitable activities; or
  • in exceptional circumstances, where we are required by law to disclose.

We will not disclose information about you to anyone so that they can use the information for their own promotional or marketing purposes (unless they are taking over our assets and charitable activities and continuing to use your data for the same promotional purposes).

International transfer of your information

We do not generally transfer personal data overseas.  If we ever transfer your data to any country outside of the European Economic Area, which might not have privacy laws as strict as those in the UK, we will ensure that appropriate safeguards are in place to ensure that your personal data are protected, on terms approved for this purpose by the European Commission. Please Contact us (see below) if you would like to know whether any such agreements are in place or, if so, to see a copy.

We may disclose your personal data to our shipment company Bibby, who may transfer personal data overseas.  If you wish to read about the way in which Bibby handles personal data, please see the link above.

Retention and deletion of your information

We will not process your personal data for longer than is necessary to fulfil the purpose for which we collected it.

We will assess whether to delete the personal data that we hold about you on an annual basis and, if it is decided that it is no longer appropriate for the ILBF to process your personal data, for example because the processing of your personal data is no longer necessary for the purposes for which it was collected, then your data will be securely deleted.

Your rights

You have a right of access to the personal data that we hold about you, and to some related information, under data protection law. You can also require any inaccurate personal data to be corrected or deleted. You can object (or withdraw your consent) to our use of your personal data for direct marketing purposes at any time and you may have the right to object to or restrict our processing of some or all of your personal data (and require them to be deleted) in some other circumstances.

You also have the right, in some circumstances, for your personal data to be “ported” to another organisation or transferred to you.

If you wish to exercise (or find out more about) any of these rights, please Contact us as set out below. You can also:

  • register with the fundraising preference service, which allows you to stop us from sending you promotional materials (go to;
  • register with the telephone preference service, which allows you to stop everyone from making direct marketing calls to you except with your consent (go to; or
  • if you are not satisfied, lodge a complaint about our processing of your personal data with the office of the UK Information Commissioner (go to

Contact us

We welcome questions, comments and requests regarding this privacy statement and our processing of personal data. Please send them to the International Law Book Facility, c/o Clifford Chance LLP, 10 Upper Bank Street, London E14 5JJ, UK or email us via the contact form available on our website (

Changes to this policy

Any changes we make to this privacy statement in the future will be posted to our website ( Please check back frequently to see any changes.